Conference Record Number: # 65401

INSTRUCTIONS FOR AUTHORS

For the ECAI-2025 conference, papers are loaded using the EasyChair platform. You need to create an account on the EasyChair platform (it's free) and load the papers.
Steps to follow (authors will receive appropriate message for each step):
1. Upload the paper (.pdf) and word paper (not for the papers using Latex template)
2. the paper will be reviewed
3. the paper will be revised by author and the revised paper (with colour text highlighting the changes) and the punctual response to the reviewers will be uploaded to EasyChair.
4. 2nd review
...
The paper will be rejected or provisionally accepted. 
If the paper will be provisionally accepted, then the PID and fee payment can be made by the author and uploaded to EasyChair

If yes/no (PID and fee payment done), the paper will be accepted/rejected, respectively.
If paper will be accepted, then will be included in the IEEE proceeding and the author receive a message

Please note that:

• Conference language is English, no exceptions.
• Papers should be submitted electronically using the Conference management tools
• Papers accepted only in PDF format, unlocked.
• Number of pages per paper is up to 10 (or up to 20, with additional payment).
• Each contributor (author or co-author) can submit maximum three papers.
• Basic guidelines for preparing papers for conference proceedings are available in TEMPLATE (.DOCX), (based on IEEE® Template).
• The e-Copyright IEEE Form is available for ACCEPT papers through the menu of the easychair.org platform (see the attached document)
• The ECAI Proceedings will be submitted to the IEEE Xplore® database.
• The ECAI Proceedings will be submitted to the ISI Web of Knowledge database.
• Hints for papers conversion to PID are in document (must use ID Conference: 65401X)
• If paper will be accepted, then will be included in the IEEE proceeding and the author receive a message to make the e-copyright
• A paper will not be published in the Conference Proceedings if the conference fee is not paid by June 15, 2025.
• The organizers reserve the right to exclude a paper from distribution after the conference if the paper is not presented at the conference.

If applicable, you will be required to submit a new version of the manuscript revised as recommended to enable us to submit this paper for publication in the ECAI proceedings. Paper and PID revisions must be submitted by June 15, 2025, following the steps above.

ECAI Conference Ethics Policy

The ECAI Conference is committed to upholding the highest standards of academic integrity and research ethics. All participants – authors, reviewers, and members of the scientific committee – are expected to adhere to the following principles:

● Originality and Plagiarism

Submitted papers must be original, unpublished, and must not contain copied or reused content without proper citation. Plagiarism, including self-plagiarism, is strictly prohibited and will be checked using specialized software.

● Double Submission

Simultaneous submission of the same work (or substantially similar versions) to multiple conferences or journals is strictly forbidden. This practice violates IEEE policies and, if identified, will result in the rejection of the submission and notification of the other venues involved.

● Proper Authorship Attribution

Only individuals who have made significant scientific contributions to the conception, execution, analysis, or writing of the paper should be listed as authors. Guest authorship and ghost authorship are not acceptable.

● Confidentiality and Fair Peer Review

The review process is double-blind. Reviewers must treat all submitted materials as confidential and evaluate them objectively, without any conflict of interest.

● Use of AI Tools

AI tools (e.g., ChatGPT, Copilot) may be used for writing assistance only, not for generating scientific content. The final manuscript is the sole responsibility of the authors. AI tools must not be listed as authors or cited as sources.

● Ethical Compliance in Research

Research involving human subjects, sensitive data, biological materials, or animals must comply with relevant national and international ethical regulations. Authors must disclose the approval from ethics committees and informed consent when applicable.

● Misconduct and Sanctions

Any suspected ethical misconduct will be investigated by the ECAI Ethics Committee. Sanctions may include paper rejection, withdrawal from IEEE Xplore®, notification of affiliated institutions, and exclusion from future editions of the conference.

For further information, please refer to the IEEE Ethics Guidelines.

The Organizing Committee of the ECAI International Conference would like to emphasize the strict policy regarding the withdrawal of papers by authors after the peer review stage. In order to maintain scientific integrity and mutual respect within our community, please consider the following:

• Submitting a paper for evaluation implies a commitment on the part of the authors to attend the conference (physically or online) and to publish the accepted paper in the official conference volume. Withdrawal of papers after they have been peer reviewed and accepted is against the ethical norms of academic publishing.
• The conference reserves the right to inform the editors of other relevant journals and conferences about the violation of ethical norms by the authors.
• By uploading this paper, you commit that you will not withdraw the paper after the review process, and in case you do so, the ECAI conference committee has the right to post the paper in extenso on the conference website, to avoid publication in another journal or event.
• In cases of exceptional circumstances (e.g. serious errors discovered in the data or ethical issues), authors may request withdrawal with a detailed explanation addressed to the organizing committee. These cases will be analyzed individually.
• Reviewers and organizers dedicate their time and effort to evaluating papers, and this process should be treated seriously. By submitting your paper, you commit to respecting this process.

CONFERENCE TOPICS: The papers submitted for the conference program should concern one of the following topics (other related topics are welcome):

• Electronic circuits and equipments;
• Communications;
• Software, databases, and computer applications;
• Artificial Intelligence, including Expert systems;
• Signal and image processing;
• Microwaves - techniques and technologies & EMC;
• Bio-medical applications & biomaterials;
• Control, robotics and mechatronics;
• Electrical engineering applications;
• Energy & Environmental issues;
• Educational multimedia applications;
• Other topics are welcome

REGULAR PAPERS

These are requested in all areas consistent with the conference topics. Authors are asked to submit their original work by uploading it on the conference website the full papers of 10 pages* length in electronic form.
Authors are requested to clearly point out - at paper submission and e-mail correspondence, the name of the topic to which their paper is submitted to (e.g., Environmental issues).

 * extra payment, beyond 10 pages, will be €10/ two extra pages, but no more than 20 pages/paper.

** Papers with an initial score of less than 2.5  (major revision) will be scheduled in the poster section if will be properly revised

Organizers message

Contactează-ne:

Sună-ne la:

+40 123 123 123

E-mail:

biurou@domeniul-tău.ro